The schedule

Capacity planning for production companies

Every incoming job raises the same two questions before anything else: can we take this on, and with whom. Answering them from a shared calendar and a group chat is how double-bookings happen. 360’s roster timeline puts confirmed bookings, pencils and holds side by side, so the answer takes seconds instead of an afternoon.

  • One timeline across directors, producers and crew
  • Pencils and holds treated as first-class states, not calendar notes
  • A freelancer pool matched by role when the roster is full
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Capacity
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A. Producer
Dir. Rossi
M. Editor
DP Lindqvist
Freelance

Pencils and holds are not just calendar entries

This industry runs on soft commitments. A director is pencilled for a shoot window that may never confirm; a hold is placed while an agency decides. Generic scheduling tools flatten all of that into "busy", which is useless — you need to know whether a conflict is real or negotiable. 360 keeps the distinction, so a producer can see at a glance which conflicts are hard and which are worth a phone call.

  • Confirmed, pencilled and held bookings distinguished on the timeline
  • Conflicts surfaced with their strength, not as a flat clash
  • Pencil ageing so stale soft holds do not quietly block the roster

The freelancer pool for the overflow

No production company staffs for its peak. When the roster is full, the answer is a freelancer — and the search should not start in someone’s phone. 360 keeps a pool of freelancers with the roles they cover and the history of what they have worked on with you, so the shortlist for a full week is a filter rather than a memory test.

  • Role-based matching against the gap you actually need to fill
  • Working history with your company kept alongside the contact
  • Freelancer bookings on the same timeline as the permanent roster

Absences mirrored in automatically

A capacity view that does not know about holidays is a capacity view that lies. Absences and vacations flow into the same timeline as bookings, so the roster reflects genuine availability rather than theoretical headcount.

  • Absences and vacations reflected in availability automatically
  • Availability that accounts for real working patterns
  • A single view leadership and producers can both plan from

Common questions

Does this replace our shoot-day scheduling?
No — 360 plans capacity at the company level: who is available, who is pencilled, who to book. On-set call sheets and day scheduling are a different job, and we do not pretend to do them.
Can we plan freelancers alongside permanent staff?
Yes. The freelancer pool sits on the same timeline as the roster, with role matching so you can find cover for a specific gap rather than scrolling a contact list.
How does capacity connect to the pipeline?
Bookings hang off the same projects the pipeline tracks, so a job moving into production and the people it needs are never two separate records to keep in sync.

Product

Pipeline board

Every project from first request through pitch, production, post and archive on one board — with the status rules and required fields your team already follows.

Pitch reels

Build director showcase reels, share them as branded microsites, and see exactly which films the client actually watched.

Contacts CRM

Agencies, clients, directors and the people behind them in one place — with a relationship map that shows where you are strong and where you are thin.

Book a demo

See your roster on one timeline

We’ll set up a walkthrough with a roster shaped like yours — around 30 minutes, no commitment.

We’ll only use your details to arrange your demo. No spam, ever.